Vendor credentialing tools
Checklists and calculators that keep expired credentials off the case cart. First-pass helpers for vendor packets, OR access, insurance, training, and case-day readiness. Educational — not a hospital determination.
Credentialing & access
Expiry, packets, and case-day go/no-go for vendor reps in the OR.
Expiration date calculator
Days until a license, vaccine, or COI lapses — green / amber / red.
Open toolVendor credentialing checklist
Documents most ASC and hospital vendor packets ask for before a badge is issued.
Open toolOR access risk score
Score missing or expired items before the rep hits the desk.
Open toolCase-day readiness scorecard
Tray, implant, IFU, consignment, and rep status for tomorrow’s case.
Open toolVendor role / privilege matrix
Map sales vs clinical specialist vs tech to typical OR privileges.
Open toolBadge access-level picker
Public corridor vs restricted periop vs sterile core — from role and escort.
Open toolIdentity & insurance
Checksums and coverage gaps that stall vendor files.
NPI validator
Luhn check digit on a 10-digit National Provider Identifier. Not an NPI lookup.
Open toolValidate DEA number
Format and check digit only. Not a DEA registry lookup.
Open toolCOI coverage gap checker
GL, products, umbrella, workers’ comp — what a typical facility packet wants.
Open toolVendor BAA necessity
Does this OR vendor need a HIPAA BAA, or is a confidentiality addendum enough?
Open toolHealth, training & audit
Immunizations, BBP, background checks, and file-sample sizes.
Immunization requirement checklist
MMR, Hep B, TB, flu, varicella, COVID — typical periop vendor asks.
Open toolHow often is HIPAA training required?
Months since HIPAA, BBP, fire, laser, and radiation training. Default flag is 12 months.
Open toolBackground-check recency checker
Flag checks older than the facility’s look-back window.
Open toolVendor-file audit sample size calculator
How many files to pull for a 95% confidence spot-audit.
Open toolPHI / device photo policy
Phone, camera, and PHI rules for reps on the unit.
Open toolOR operations
Visit windows, loaner trays, recalls, SLAs, and crowding.
Vendor visit time-window overlap
Do two booked vendor visits collide in the same OR block?
Open toolLoaner / implant tray completeness
Count trays, implants, IFUs and consignment before case start.
Open toolMedical device recall checklist
Steps from notice received to field action closed.
Open toolCredentialing SLA response calculator
Business hours remaining until a credentialing ticket breaches.
Open toolVendor density estimator
Reps per OR-day — a crowding / infection-control talking number.
Open toolWork RVU calculator
Work RVU × GPCI × CY 2026 conversion factor, with optional PE and malpractice total.
Open toolFrequently asked questions
- Are these vendor credentialing tools free?
- Yes. Every checklist and calculator on this hub is free to use in the browser. There is no paid unlock for the public tools listed here.
- Do I need an account or login to use them?
- No. MedTechOps tools run without signing in. Login is only for admin and pilot workflows, not for these public helpers.
- Who are these tools for?
- Hospital and ASC perioperative leaders, vendor credentialing teams, and device-rep managers who need first-pass checks on packets, expirations, NPI/DEA format, COI, training, and case-day readiness — educational, not a hospital determination.
- What categories of tools are on this hub?
- Four groups: Credentialing & access, Identity & insurance, Health, training & audit, and OR operations.
- How do I contact MedTechOps about a tool finding?
- Use the contact form on the MedTechOps home page (/#contact). We do not publish a separate email, phone, or mailing address for tool support — the form is the right channel for pilot and ops questions.
- Do you store the inputs I enter in these tools?
- No. These tools run in your browser and do not send or store the values you type. Clear the page or close the tab when you are done if you used real credential data.